Privacy notice for parents/carers – use of your child’s personal data
Under data protection law, individuals have a right to be informed about how the British Section uses any personal data that we hold about them. We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to individuals where we are processing their personal data.
This privacy notice explains how we collect, store and use personal data about pupils.
We, the British Section, are the ‘data controller’ for the purposes of data protection law.
The person to contact about data protection issues is David Jackson, Deputy Head (see ‘Contact us’ below).
The personal data we hold
Personal data that we may collect, use, store and share (when appropriate) about pupils includes, but is not restricted to:
• Contact details, contact preferences, date of birth.
• Results of internal assessments and externally set tests
• Pupil and curricular records including University application details and destinations
• Characteristics, such as language profile, or special educational needs
• Details of any medical conditions, including physical and mental health
• Attendance information
• Safeguarding information
• Details of any support received, including care packages, plans and support providers
• Photographs
We may also hold data about pupils that we have received from other organisations, including other schools.
Why we use this data
We use this data to:
• Support pupil learning
• Monitor and report on pupil progress
• Provide appropriate pastoral care
• Protect pupil welfare
• Assess the quality of our services
• Administer admissions lists
Our legal basis for using this data
We only collect and use pupils’ personal data when the law allows us to. Most commonly, we process it where:
• We need it to perform our legitimate interests as an educational organization.
Less commonly, we may also process pupils’ personal data in situations where:
• We have obtained consent to use it in a certain way
• We need to protect the individual’s vital interests (or someone else’s interests)
Where we have obtained consent to use pupils’ personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent, and explain how consent can be withdrawn.
Some of the reasons listed above for collecting and using pupils’ personal data overlap, and there may be several grounds which justify our use of this data.
Collecting this information
While the majority of information we collect about pupils is required for us to carry out our function, there is some information that can be provided voluntarily.
Whenever we seek to collect information from you or your child, we make it clear whether providing it is necessary or optional. If it is necessary, we will explain the possible consequences of not complying.
How we store this data
We keep personal information about pupils while they are attending the British Section. We may also keep it beyond their attendance at our school in order to comply with our educational functions, for example requests for references.
Data sharing
Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about pupils with:
• Local French education authorities – to meet our legal obligations to share certain information with it, such as safeguarding concerns and exclusions
• The pupil’s family and representatives
• Educators and examining bodies
• Suppliers and service providers – to enable them to provide the service we have contracted them for
Transferring data internationally
Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.
Parents and pupils’ rights regarding personal data
Individuals have a right to make a ‘subject access request’ to gain access to personal information that the school holds about them.
Parents/carers can make a request with respect to their child’s data where the child is not considered mature enough to understand their rights over their own data (usually under the age of 12), or where the child has provided consent.
If you make a subject access request, and if we do hold information about you or your child, we will:
• Give you a description of it
• Tell you why we are holding and processing it, and how long we will keep it for
• Explain where we got it from, if not from you or your child
• Tell you who it has been, or will be, shared with
• Let you know whether any automated decision-making is being applied to the data, and any consequences of this
• Give you a copy of the information in an intelligible form
Individuals also have the right for their personal information to be transmitted electronically to another organisation in certain circumstances.
If you would like to make a request please contact David Jackson, Deputy Head.
Other rights
Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe, including the right to:
• Object to the use of personal data if it would cause, or is causing, damage or distress
• In certain circumstances, have inaccurate personal data corrected, deleted or destroyed, or restrict processing
• Claim compensation for damages caused by a breach of the data protection regulations
To exercise any of these rights, please contact David Jackson, Deputy Head.
Complaints
We take any complaints about our collection and use of personal information very seriously.
If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.
To make a complaint, please contact our Data Officer ((E-mail: data.officer@britishsection.fr)
Alternatively, you can make a complaint to the CNIL (Commission Nationale de l’informatique et des libertés:
• Report a concern online at https://www.cnil.fr/en/contact-cnil
• Call 01 53 73 22 22
• Or write to: CNIL, 3 Place de Fontenoy, TSA 80715, 75334 Paris Cedex 07
Contact us
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our Data Officer (E-mail: data.officer@britishsection.fr).
This notice is based on the United Kingdom’s, Department for Education’s model privacy notice for pupils, amended for parents and to reflect the way we use data in the British Section.